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How To Use OKR, A Goal Management System For Strategy Execution

What is strategy execution?

Most CEO rated strategy execution as the number one or number two most challenging issue, Harvard Business Review’s online survey for more than 1000 companies and governments from 50 countries, there are 60% of strategies are not successfully implemented. The main reasons are, important strategic and operational decisions are not quickly translated into action.

A brilliant strategy or an innovative technology can put a company on the competitive map, but only solid execution can keep a company there. And, it is about understanding what needs to be done, and getting it done well, that actually drive the business results.

Let’s look at two mainstream approaches to strategy execution:

1. Strategy execution as a process. Authors of “The Discipline of Getting Things Done”, Larry Bossidy and Ram Charan. say, execution is “systematic way of exposing reality and acting on it.” They explain that “the heart of execution lies in three core processes”:

1st. The People

It is the most important because strategies formulation and translation of the strategies into action are done by people. The people process involves evaluating the team members accurately, identifying, and developing the leadership as well as management skill at all levels and of all kinds.

2nd. The Strategy

This is the process about identifying what and how the products or services will be provided, and do we have the right people to execute the strategy? It is equally important to have the strategic plan linked seamlessly to the operational goals and plans.

This is where OKR can be very useful. OKRs help to link teams and people together, and to decide how can the goals or sub-goals be achieved. We can illustrate the idea with following example. Where, there is a hotel would like to improve its business by improving its customer experience

The OKR implementation example

Objective: “Create an Awesome Customer Experience.”

This sounds great, but how do we know if the experience is awesome?

How can we measure if we are providing an awesome customer experience?

One good options are Net Promoter Score and Repurchase Rate. That is, do our customers feel so good about dealing with us that they would recommend us and come again? And here is how we can put the idea into actionable key results. And by working on the key doer actions to produce the outputs that will have positive impacts onto the key results.

Hotel’s OKR sample

Objective: “Create an Awesome Customer Experience in Our Hotel”

Key Results 1: Improve Net Promoter Score from 5.5 to 8.5.

Doer Actions 1: Review scores, departmental ratings, guest complaints, repeat guests and other relevant metrics

Doer Actions 2: Responding quickly and thoroughly to complaints and poor ratings in guest surveys

Doer Actions 3: Ask guests for reviews at sites like TripAdvisor or Google

Key Results 2: Increase Repurchase Rate from 10% to 20%.

Doer Actions 1: Tracking and automating every step of the order management process to fulfill every customer order flawlessly

Doer Actions 2: Implement a referral program that makes it easy for your customers to earn

Doer Actions 3: Gamify their next purchase with customer loyalty programs (to make it easy)

* If you were to use Excel template, the OKRs with all the KRs and DAs details may be overwhelming, and by using DoerHRM’s OKR application software module, you can easily group, expand, minimise and track the progress

Learn How Intel used OKRs to turn around a losing competition to victory

3rd. The Operations

This process is the detailed plan that provides a clear picture of how a team can contribute to the achievement of the organisation's vision and mission. The operational plan maps out the day-to-day tasks required to run a business.

2. Strategy execution as a system In 2008, Harvard Business School Professor Robert S. Kaplan and his colleague David P. Norton wrote a book “The Execution Premium: Linking Strategy to Operations for Competitive Advantage.” They shared a multistage system that enables an organisation to gain measurable benefits from the carefully formulated business strategy

Stage 1. Develop the effective strategy with tools such as SWOT analysis, vision formulation, and strategic change agendas.

Stage 2, 3, 4 & 5. Plan the execution of the strategy and then execute it by using portfolios of strategic initiatives linked to strategy maps and Balanced Scorecards, or you can simplify the execution implementation with cloud-based OKRs from DoerHRM. It also helps in aligning the organisation and put your strategy into action. The strategy execution can be further enhanced with operational tools such as process dashboards, rolling forecasts, and activity-based costing for monitoring and learning.

Stage 6. Test and update your strategy with regular checkpoint meetings to review operational and strategic data. It can be in a form of 1 on 1 coaching meeting, weekly PPP team meeting regarding Problem, Progress and Planning or a monthly / quarterly management meeting. And for us, we adopt DoerHRM cloud-based reporting framework to coach for improvement, reviews, feedbacks and motivate our people for growth.

From my experience, a strategy is about deciding

  1. What do we want to do and to whom we want to deliver that value to
  2. How do we organize our limited resources in financial, man power and time to deliver that value?
  3. How do we know we are successful in what we choose to do, that is what do we measure?

And, that’s where OKR comes in to help. OKR gives us the room to think big by freely setting the aspirational Objective, and help to decide what are the most important business priorities at that time and get everyone to focus onto getting it done. The Key result acts as milestone goals that tell the progress. OKR is light weight, simple yet powerful in delivering the desired results.

How to build

winning teams with KPI?

Hey, I’m Shone Fone Ng. I’m determined to make a business grow. My only question is, will it be yours?


About Shone Fone

Shone Fone is a Serial Entrepreneur for 10 SMEs since 1997, businesses ranging from equipment supply, manufacturing, equipment maintenance and ISO 17025 calibration service, HRM software development and training. He also an award winning entrepreneur of Asia Pacific Top Excellence Brand – Book of The TOP Recognition.

Free eBook - The KPI & OKR Strategy to Grow Business Quickly

How to build

winning teams with KPI?

Hey, I’m Shone Fone Ng. I’m determined to make a business grow. My only question is, will it be yours?

I hope you enjoy reading this blog post.
If you want my team at DoerHRM to help you build a winning team for your company, just click to speak with our KPI consultant.

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